Find out how to avoid overloading your staff’s duties

The build-up of tasks in departments that have hectic routines, such as the tax, accounting, and financial areas, can result in overloading the staff and, as such, greatly hinder the performance and results of company employees. Many business owners seek alternatives to circumvent this situation and, these days, outsourcing is the most practical and efficient solution for this. For this reason we’ve provided a few tips for you to avoid overloading your employees and for further increasing your company’s productivity. Check it out!

How to identify an overload

A lot of business owners find it difficult to know when their team must be re-organized, diversified, or outsourced due to an overwhelming amount of tasks. But there are some signs that can be observed to assist in diagnosing “overworked employees.” You should assess:

  • Factors in the amount of overtime;
  • The rate of layoffs and hiring;
  • Time taken to perform daily tasks and if only a small amount of time is being devoted to strategic activities;
  • Main impacts

Overloading staff can result in any number of impacts for the company. Besides discouraging employees, the manager may come across errors in accounting, calculations, payment and tax declarations and other circumstances that adversely compromise the company.

Outsourcing: an efficient solution

Through outsourcing, you can rely on a diversified staff and well-prepared professionals that have backgrounds suited for the contracted area, boasting a vast range of professional experience. Moreover, the manager has complete flexibility to reorganize and replace outsourced employees when it is deemed necessary. It should also be pointed out that one of the key advantages for outsourcing activities is that in-house employees can devote much more time to strategic activities, while outsourced professionals can remain focused on day to day tasks.

Here are a few tasks that are typically performed by outsourced employees in the finance department:

Calculation and payment of taxes;

Filling out ancillary obligations, primarily related to SPED, such as EFD-ICMS / IPI, EFD-ECD-contributions and ECF;

Accounting Reconciliations;

Accounts payable and receivable

Tax Receipts

I want to outsource, what do I do now?

Now that you know how to identify your team’s workload and how outsourcing can help you, it’s time to find out what to do next. Contact an outsourcing company to provide the desired services and let them know what activities need to be performed. The company will conduct all the procedures needed to identify the right professionals and assign them to start working. Remember that outsourcing is a practical and less bureaucratic solution that attaches greater flexibility and speed when there is a need for skilled labor.

If you want to know more about the advantages of outsourcing and details on how to hire an outsourcing company, take a look here.