Transfer an employee or outsourcing? Know which one to choose

If you are a business owner and your company is relocating to another city or state, transferring an employee is often required, and there is a great amount of organization involved to get it done in the best way without having a negative impact on your staff’s routines and bottom-line. In many cases, outsourcing a few departments, such as tax and accounting, can be a practical, efficient, and cost-effective option.

For example, Albieri Associates took part in the process of transferring employees from a company in the shipping industry that moved from Pernambuco to São Paulo. The challenge was to transfer all the tax-related (including SPED), accounting, accounts payable, receivables and treasury procedures to the new address, all without generating a lot of expenses. There were over 20 employees and, due to the urgency and quick need, the company chose to outsource.

With this in mind, Albieri’s job was to document and test all the procedural routines that would be transferred in a record amount of time, including training the new staff. All this was to be done with a budget that was considered to be quite small for this type of operation. In all, there were 45 days to complete the work. Within this period of time, the company had already moved and the outsourced team was prepared and already performing its duties.

Take a look at some of the key advantages for outsourcing accounting, tax and financial departments. This way you can organize and maintain your staff’s productivity in an easy and effective manner.

1 – Less bureaucracy and less effort

One of the main advantages of outsourcing is that, when contracting an outsourced team, the business owner will deal with fewer bureaucratic procedures than if opting to hire under the Consolidated Labor Laws (CLT) system. In other words, it can lend a lot of help in the flexibility and promptness during the process of moving the company to a new address.

Thus, internal costs linked to internal hiring, such as managing holidays, absences and leaves, as well as all other concerns related to this system, are lower because many of them are passed on to the company that provides the outsourcing services.

2 – Prepared professionals

The financial, accounting and tax areas are filled with processes ranging from more simple activities, such as bill payments, to more complex ones, such as calculating and declaring taxes, attending audits and accounting reconciliations. Bearing this in mind, when a business owner chooses to outsource part of this area, specialized and trained professionals from the outsourcing company can be relied on to execute them.

3 – Results

The business owner and manager who chooses outsourcing will be able to rely on the best results for the department. They will have well-trained professionals available and have the ability to increase and decrease staff without all the bureaucracy involved in hiring and layoffs, and they can request, at any time, to switch outsourced professionals .

To find out more about outsourcing financial, tax and accounting services, take a look at our blog.